Services

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 Our Secure Medical Records Scanning, Storage, and Shredding Services provide a complete, compliant, and confidential solution for managing patient health information. Designed for healthcare facilities, clinics, hospitals, and medical billing organizations, we help you transition to a paperless, secure, and efficient records management system — while maintaining strict adherence to HIPAA, HITECH, and CMS standards.

We provide flexible onsite and offsite scanning services tailored to your operational and privacy requirements.

• Onsite scanning ensures your sensitive patient files never leave your facility.
   
• Offsite scanning offers a secure, cost-effective alternative using our controlled, monitored document processing centers.
   

Each medical record is digitized using high-speed, high-accuracy scanners, creating clear, legible, and fully searchable files (PDF, TIFF, or EMR-compatible formats). We use custom indexing and metadata tagging for easy integration into your EHR or EMR systems, ensuring instant access when you need it.

From pickup to processing, every document is tracked using a secure chain-of-custody protocol. Our staff are trained in PHI handling, confidentiality agreements, and compliance standards, ensuring the privacy of your patients’ medical data at all times.

Our climate-controlled, access-restricted record storage facilities are built to protect sensitive healthcare documents from unauthorized access, damage, or loss.
Each box or file is barcoded and cataloged for real-time inventory tracking and rapid retrieval when needed.

We also provide secure digital archiving solutions, giving your authorized staff remote, role-based access to medical records anytime, anywhere.
All electronic records are protected through 256-bit encryption, multi-factor authentication, and redundant backup systems for maximum security and compliance.

Our facilities and digital repositories include disaster recovery protocols to protect your records from fire, flooding, or cyber threats — ensuring business continuity and data preservation.

When your medical records reach their retention limit, we provide secure onsite or offsite shredding to ensure full compliance with HIPAA data destruction requirements.
We destroy paper files, microfilm, X-rays, CDs, and hard drives safely and permanently.

All shredding processes are documented, and you receive a Certificate of Destruction confirming compliance with federal and state privacy regulations.

Post-shredding, all materials are responsibly recycled — supporting your organization’s green initiatives and sustainability goals.

• HIPAA-Compliant Processes ensuring total confidentiality and security of PHI.
   
• Certified Staff trained in medical data handling and privacy protocols.
   
• Flexible Solutions offering both onsite and offsite services to fit your operational needs.
   
• End-to-End Management — from scanning and secure storage to certified destruction.
   
• Seamless EHR Integration for faster access to patient information.
   
• Environmentally Responsible practices aligned with healthcare sustainability goals.
   

• Streamlined medical record management and reduced administrative burden.
   
• Enhanced data security and full regulatory compliance.
   
• Faster access to patient information, improving care coordination.
   
• Reduced costs and physical storage space.
   
• Peace of mind knowing your records are securely managed throughout their lifecycle.

For nearly five years, MedRecPros has proudly served the healthcare industry, including medical groups, IPAs, MSOs, and a variety of other organizations across California.

Our team is made up of highly skilled professionals with deep expertise in medical records retrieval, coding accuracy, and compliance reporting. We are committed to providing exceptional service while delivering precise, efficient, and secure solutions that enhance quality and ensure regulatory integrity.

At MedRecPros, we’re more than a service provider — we’re your trusted partner in improving documentation accuracy, coding performance, and quality outcomes. We take pride in helping our clients achieve excellence in HCC/RAF improvement, HEDIS® reporting validation, and overall risk adjustment compliance.

In addition, we offer specialized training and education for providers and staff in E/M guidelines, ICD-10, CPT, CPT II, and other critical coding standards — empowering healthcare teams to document and code confidently, accurately, and compliantly.